Spartan 365
The OneDrive app allows for scanning a whiteboard, document or business card to OneDrive, which is the document library within Spartan 365. You can also use the mobile app to mark up a PDF. This may be particularly useful when working remotely, with limited access to scanners. Microsoft OneDrive for Business is an MSU provided resource and therefore subject to all appropriate MSU operating policies and procedures. Consider legal, regulatory, and University policy requirements in areas such as. Save your files and photos to OneDrive and access them from any device, anywhere. Learn more and get 5 GB of free personal cloud storage today.
Spartan 365 makes Microsoft Office applications and files available wherever the user goes, on whichever device the user chooses. This platform – available to all MSU staff, faculty, and students – provides remote access to a user’s work and organizational tools, and is essential for telecommuters. Programs available through Spartan 365 include Word, Excel, OneDrive, Teams, Outlook, and more.
Spartan 365 is compliant with the Family Educational Rights and Privacy Act (FERPA) and Health Insurance Portability and Accountability Act (HIPAA). This means student and health information are protected and onshore data storage is ensured. As part of this agreement, Microsoft will not mine individual data and will only access that data for troubleshooting needs or malware prevention. Spartan 365 customer data belongs to individuals and they can export their data at any time.
Learn more about Spartan 365: go.msu.edu/about365
How to save your documents to Spartan 365
Uploading your local files to Spartan 365 is simple. Microsoft OneDrive is an online storage tool that is available after logging into Spartan 365. This tool is the ideal place to upload documents, spreadsheets, and other files for personal use. Files located on OneDrive can then be shared to other users using links.
Microsoft Teams
Microsoft Teams is a program available through Spartan 365 that allows users to chat, video conference, share files, and collaboratively work on projects. It is one of the most useful tools available when working remotely. Access Teams at spartan365.msu.edu or to request a team or learn more about Teams, visit Microsoft Teams.
Set up a Teams meeting
If you are a member of a Microsoft Team, you can schedule a meeting in teams. Teams meetings support up to 250 people.
Record your meeting
If you are a member of a Microsoft Team, you can record your meeting.
Zoom
Zoom is a cloud-based solution for video and audio conferencing, mobile collaboration, and online meetings and Webinars. Zoom web-based conferencing uses video and audio and is accessible on MacOS, Windows, iOS and Android mobile devices. Additionally, Zoom can be used with conventional phone lines for audio conferencing.
If campus is in modified operations, you can set up a virtual meeting through Zoom. Every MSU faculty, staff and student has free access to Zoom Pro Meeting with up to 300 participants and Zoom Webinar with up to 500 participants. Go to msu.zoom.us to get started.
Set up a Zoom Link
Through Zoom, you can set up a calendar event for your meeting and invite all your attendees, with whom a link will be automatically shared.
If you use a randomly generated meeting ID in Zoom when scheduling a meeting, a password will be automatically generated for your meeting. If you use your Personal Meeting ID (PMI) when you create a meeting, you will need to create a password in order to schedule the meeting.
This password can be changed to your own custom selection. To change a meeting password, follow these instructions: https://bit.ly/2xAMFss.
If you need more information on how to get started with Zoom, visit: https://support.zoom.us/hc/en-us/categories/200101697.
Record Your Meeting
Onedrive Music
You can record your virtual meeting for staff who are not able to attend. Read or watch how to record it on the Zoom website: https://go.msu.edu/zoomrecording.
If you anticipate that you will exceed 300, please contact the MSU IT Help Desk to be granted extended capacity at no cost: (517) 432-6200 or [email protected].
Python syntax cheat sheet. For frequently asked questions, visit the MSU IT Knowledge Base.
Sharing Media
MSU Kaltura MediaSpace is a recommended platform for storing and sharing your media files, such as video and audio. Faculty, staff, and students can upload their content to MediaSpace, then share it in D2L or other platforms.
Recommended sharing procedure:
- Record your meeting using Zoom
- Logintohttps://mediaspace.msu.edu/ with your MSU Net ID credentials
- Upload your media by clicking 'ADD NEW' at the top of the page
- Caption your meeting using one of the following options:
MSU Google Apps/G Suite for Education is integrated with MSU NetIDs and passwords and offers increased securities and protections not found in the public version of these applications.
Onedrive Music Player
Applications
Google Drive (with Docs)
Store, create, and share files, documents, spreadsheets, and presentations. Collaborate in real time.
Also available with your G Suite account are Google Team Drives and the Drive File Stream desktop app (Mac or PC).
Google Calendar
Organize schedules and share events and calendars with others.
Google Classroom
Create and collect assignments. Collaborate on discussion boards. Also includes Drive folders for each assignment.
Google Contacts
Maintain your online address book and integrate with Calendar, Drive, and other Google products.
Google Sites
Work together to keep and optionally publish web content, documents, and other information in one place, on one site.
Using Google for Education
Exercise caution and discretion when working in Google for Education.
MSU has executed a Google Apps/G Suite for Education Agreement with Google for MSU-specific access to the Core Apps listed above that provides some additional protections to the public versions. These Core Apps don't include Gmail. Use of any public Google tools for MSU data is not recommended.
Institutional data
Most forms of confidential data should NOT be used with any Google Apps. Google has agreed to properly host MSU’s FERPA protected educational records as an institutional agent in Core Apps only. Please avoid any use of Google Apps with confidential data other than educational records. Similarly Google Apps should NOT be used for any information subject to U.S. export control laws.
See the Appropriate Use of the Michigan State University Google Apps Education Services and the Cloud Computing” Services: Appropriate use of online software tools such as Google Apps, Gmail, and Microsoft Office Live for additional guidance. See also MSU’s Policy on Access to Student Information.
Document owner responsibility
Office 365
Document Owners using the Core Apps must regularly review sharing permissions to validate authorized parties have a valid need-to-know role and that content is appropriate for hosting under the Google Apps/G Suite for Education Agreement.
Document owners must ensure compliance with MSU policies when granting access to documents and avoid improper disclosure of confidential data that could occur from sharing folders and individual documents. Neither MSU nor Google makes backups of information stored on these services. MSU users should assume individual responsibility for regularly backing up information and data they store with Google.
Browser compatibility
Google for Education supports the current and prior major releases of Chrome, Firefox, Internet Explorer, and Safari on a rolling basis. Each time a new version is released, Google will begin supporting the latest update and stop supporting the third-oldest version.
Onedrive Msu Login
If you have any questions, call the MSU IT Service Desk at (517) 432-6200 or [email protected].